As you are probably aware, there is currently no vaccine to prevent coronavirus disease 2019 (COVID-19). According to the US Centers for Disease Control and Prevention (CDC), the best way to prevent illness is to avoid being exposed to this virus.
Pursuant to suggestions made by the CDC and for the safety of our staff and clients, we have mandated that any Hollis employee attending a congregate setting of where more than 200 people have gathered, are sick, need to care for children due to school dismissals or have a sick household member shall work from home or another remote location. Be assured that we have the infrastructure in place whereby an employee’s absence from the office will not affect any of our clients. I have instructed employees working from a remote location to forward their office telephone lines to their remote location.
Accordingly, you will be able to share files online and collaborate with a professional with a few clicks on your electronic device or by telephone. To share files, simply scroll to the bottom of the page and click, “Send Files” and follow the instructions. All our CPAs have access to these files as soon as they are uploaded. There is no need to print files, as you can simply take a picture of your tax forms and other documents and send them though our Protected XChange link located in the bottom section of our website (HollisCPAs.com). What’s great is that Protected XChange can be accessed through the Internet, regardless of geographical location.
Regarding security, employees of Hollis CPAs and Associates, P.A. are required to understand rules and regulations regarding the protection of taxpayer data. Such a mandate is not only a vital part of our relationship based model, but is required by federal law. We have up-to-date security software installed on all our computers as a fundamental step to protect data. We also use anti-virus and anti-spyware software, firewalls, data encryption and multi-factor authentication in order to protect our client’s data.
I hope that these measures are temporary, but please rest assured that we have the systems in place enabling us to accommodate all our clients’ needs. Of course we still welcome you to come in and meet if you’d rather.
If you have any questions, please feel welcome to contact me at (904) 525-8143.
Lane Hollis, President and CEO
Hollis CPAs and Associates, P.A.